Gas safety
The inspection interval and tenant-copy deadlines are separate requirements under regulation 36.
Gas Safety (Installation and Use) Regulations 1998. Regulation 36. Law in force. Checked 18 Oct 2026.
Draft preparation checklist for England
Landlord compliance checklist for the PRS Database
Schedule 3 of the draft PRS Database Regulations 2026 asks for property details in Part 1. Part 2 covers information and documents. A dwelling entry needs an active landlord entry first. For a home already let, Part 2 can follow within 28 days of the dwelling entry. These are draft requirements; the approved text can differ.
Draft regulations. Checked 18 Oct 2026.
What does the draft dwelling entry ask for?
The draft regulations ask for a gas safety record and its issue date where gas is present and a record exists. Prepare an EICR or appropriate EIC. An EPC is required where you were required to give one to the tenant. Below the minimum energy rating, prepare the registered MEES exemption too.
Checklist progress
Ticks stay in your browser and are not sent to our server or a partner. Not applicable counts as reviewed. The counter measures checklist progress, not legal compliance; unchecked rows are your preparation gaps.
Start with the landlord entry
Government Housing Hub. Checked 19 Oct 2026.
Part 1: property details according to the draft regulations
Draft Schedule 3. Part 1. Checked 18 Oct 2026.
Draft Schedule 3. Part 1. Checked 18 Oct 2026.
Draft Schedule 3. Part 1. Checked 18 Oct 2026.
Which documents are in Part 2?
According to the draft regulations, Part 2 covers letting information as well as document copies. A folder of certificates alone does not cover the list.
Part 2: documents and letting details according to the draft regulations
Draft Schedule 3. Part 2. Checked 18 Oct 2026.
Law in force: each appliance and flue needs a safety check at intervals of no more than 12 months. Give existing tenants the record within 28 days of the check, and new tenants before occupation.
Draft Schedule 3. Part 2. Checked 18 Oct 2026.
Law in force: a qualified person must inspect and test the electrics before the tenancy starts and at intervals of no more than 5 years, or sooner if the report requires it. Give the tenant the report within 28 days.
Draft Schedule 3. Part 2. Checked 18 Oct 2026.
Law in force: make a valid EPC available free to prospective tenants at the earliest opportunity, no later than the first written property information or viewing. The minimum energy rating is E; a property below E must not be let without an applicable exemption.
Draft Schedule 3. Part 2. Checked 18 Oct 2026.
Draft Schedule 3. Part 2. Checked 18 Oct 2026.
What if the home is already let?
Draft regulation 6(2) allows an already-let dwelling to be entered without Part 2. The missing information and documents must follow within 28 days beginning with the date of the dwelling entry. That allowance does not cover Part 1.
An active landlord entry must exist first. According to draft regulations 8 and 9(4), a separate deadline applies to later changes: update information and documents within 28 days beginning with the day they become out of date.
Draft regulations 4, 6 and 8. Checked 18 Oct 2026.
Who can upload Part 2?
Draft regulation 4(5) allows an appointed letting agent or property manager to provide Part 2 on the landlord's behalf. Ask whoever holds the copies to check the accompanying dates too: the draft asks for dates alongside the gas record and electrical document.
Draft regulation 4. Checked 18 Oct 2026.
Gas safety record, EICR and EPC in the draft
According to the draft regulations, Schedule 3 asks for specified copies and dates. The existing duties beneath the checklist rows come from the following laws. The draft Part 2 allowance does not change those duties.
Electrical safety
A council's written request for the report has a separate deadline: supply the copy within 7 days of receiving the request.
Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020. Regulation 3. Law in force. Checked 18 Oct 2026.
Energy performance
The minimum rating and prospective tenant's access to an EPC come from different regulations.
Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015. Regulation 22. See also regulation 23. Law in force. Checked 18 Oct 2026.
Energy Performance of Buildings (England and Wales) Regulations 2012. Regulation 6. Law in force. Checked 18 Oct 2026.
What this checklist does not decide
According to the draft regulations, Schedule 3 identifies material for a dwelling entry. Completing the checklist does not establish compliance with every landlord duty. These draft requirements were checked against Schedule 3 and regulations 4 and 6 on 18 Oct 2026; the approved text can differ.
This page gives general information, not legal advice.
Your next step
Check your region's registration date
Tenancy agreement guide
Software for keeping document copies
Rent guarantee insurance guide